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THE QUAIL CREEK MEN'S GOLF ASSOCIATION
ARTICLES OF ORGANIZATION
(BYLAWS)
WHEREAS, the Quail Creek County Club has authorized the creation of a men's golf association and delegated the authority to establish Articles of Organization (bylaws) the following is proposed.
ARTICLE I
Name
The name of this organization shall be "The Quail Creek Men's Golf Association".
ARTICLE II
Purpose
The purpose of the organization shall be to promote friendship, fellowship and sportsmanship through regular competition. The association will promote education on golf course etiquette, the rules of golf, and other aspects of the game, consistent with the spirit of the game of Golf.
ARTICLE III
Membership
Membership shall be open to all male golfers of good standing with the Quail Creek Country Club. Only members of the Quail Creek Men's Golf Association who have paid their annual association dues will be eligible to compete in the associations events. Entrants may also be charged an entry fee for each event to provide for food, prizes, etc.
All members must have an established USGA or equal handicap to enter Quail Creek Men's Golf Association play. Once a Quail Creek handicap has been established, it will take precedence over all other handicaps for play at the Quail Creek golf courses. The Board of Directors of the Men's Golf Association may direct that members be required to participate with a handicap derived solely from the Quail Creek Men's Golf Association events.
To qualify for the regular Saturday events and all other events, members must comply with all rules and regulations established by the Men's Golf Association Board of Directors.
ARTICLE IV
Membership Dues
Members will be billed annual dues automatically on March 31, and will appear on their April statement. The amount of the dues will be determined by the Men's Golf Association Board of Directors. Paid members shall be included in the annual roster. Members wanting to cancel their membership must notify the accounting department prior to the March 31 billing date. The dues are not pro-rated.
Participation in a Men's Golf Association event constitutes agreement by the member to have his account billed for the annual dues.
Member's annual dues shall be for the current business year of the association and shall make the member eligible to play in all Men's Golf Association events for that year. The business year for the Men's Golf Association shall be from April 1 through March 31.
Prizes and entry fees for events shall be determined by the Men's Golf Association Board of Directors, in conjunction with the golf professional staff.
"No Shows" or cancellations after established deadlines may be required to pay a cancellation fee (as determined by the Men's Golf Association Board of Directors for each event).
ARTICLE V
Board of Directors
The Board of Directors of the Association shall consist of nine voting members, it shall have five officers; namely, a President, a Vice-President of Events, Vice-President of Administration, a Secretary, and a Treasurer; each of whom shall be elected by the Board of Directors and hold office for one year. The Director of Golf and a representative of the Golf Committee shall be honorary members of the Board and shall be encouraged to participate in all discussions of the Board.
The officers of the association shall also be known as the Executive Committee and may meet separately from the Board of Directors. All decisions of the Executive Committee are subject to review and revision by the entire Board of Directors.
In order for the Board of Directors or Executive Committee to transact business a quorum must be present. Since some members may not be able to be present in person, those members may be present via the telephone.
The Board of Directors or Executive Committee may pass issues with a simple majority vote. However, changes to the by-laws of the association shall require a two-thirds majority of the members present at the annual meeting.
In the event of a disagreement between the Board and the Professional Golf Staff or the Golf Committee, the decision of the Professional Golf Staff or the Golf Committee shall take precedent over the decision of the Board.
Members of the Board of Directors and Officers shall be elected by The Board of Directors at the Annual Meeting, to a term of three years. Current Directors may be re-elected to additional terms.
(The first Board of Directors shall have four members serve three years terms, four members serve a two-year term and three members serve one-year terms. The board terms shall start in April of 2009 unless otherwise decided by the Board of Directors).
Any officer or Director whose term has expired shall continue in office until his successor is chosen and qualified.
All vacancies occurring on the board shall be filled for the unexpired term of the member being replaced, by election of the remaining Directors.
ARTICLE VI
Powers and Duties
Board of Directors -- The Board of Directors shall determine and execute the policy of the Association. They may establish rules and regulations for the government of the Association, the Association members and may establish such committees as they deem necessary for the purpose of carrying out their work. The Board may enact such rules and procedures as it deems necessary in governing its own actions.
President - The President shall preside over all meetings of the Association and of the Board of Directors, and shall have the power and perform the duties usually incumbent upon a presiding officer. He shall appoint all committee chairmen including the Nominating Committee. The President shall be a member of all committees. He shall submit a report on the doings and progress of the Association at the Annual Meeting held in April of each year.
Vice-President of Administration - The Vice-President of Administration shall have all the powers and shall perform all the duties of the President in his absence or during his inability to act. The Vice-President shall also be a member of all committees.
Vice-President of Events - The Vice-President of Events shall oversee all events including golf, dinners, etc. of the Association. The Vice-President of Events shall be a member of all committees involved with those events.
Secretary - The Secretary shall take minutes of all meetings and provide a copy of same to each Board member for approval. He will carry on whatever correspondence is necessary to conduct the business of the Association. He shall maintain a current membership roster.
Treasurer - The Treasurer shall continuously keep the Secretary informed of which individuals have met membership eligibility requirements and have paid their annual dues and should be included on the membership roster. He will advise the Secretary of any individuals who are to be deleted from the membership roster. He shall consult with the Board and Committee Chairmen in order to prepare a budget for the ensuing year, which budget shall be presented to the Board of Directors prior to the Annual Meeting held in April of each year. After Board approval, the Treasurer's budget will serve as the basis for operations in the next business year of the Association.
ARTICLE VII
Business Year of the Association
The business year of the Association will commence on April 1, and end on the following March 31.
ARTICLE VIII
Annual Meeting of the Association
The Board of Directors shall determine the date of the annual meeting of the Association each year. The date will be within 30 days of the last golf event of the season. The annual meeting date will be determined in a timely manner such that the Secretary will have ample time to notify the members of the Association and the members of the Board of Directors.
ARTICLE IX
Standing Committees of the Association
The Association shall have the following "Standing Committees" and such other committees as are deemed necessary by the President or the Board. The President shall appoint the Chairmen of each committee. All committee chairmen shall be members of the Board of Directors and will report to the Board on their committee's deliberations and projects. Board approval is required for all activities.
SATURDAY MEN'S DAY EVENT COMMITTEE - This committee shall be responsible for planning all weekly tournaments and events. The committee will work with the Director of Golf or his delegate to prepare a schedule of events coordinated to avoid conflicting dates with other golf events or club activities. The committee shall advise the Treasure of funds needed for all events. The committee shall establish the entry fee and/or other fees for events.
TOURNAMENT COMMITTEE - This committee shall be responsible for planning all Special Tournaments and events, other than the regular Saturday Men's Day event. The committee will work with the Director of Golf or his delegate to prepare the schedule and rules for these Special Tournaments as well as to avoid conflicting dates with other golf events or club activities. The committee shall advise the Treasure of funds needed for all events. The committee shall establish the entry fee and/or other fees for events.
NOMINATING COMMITTEE - The Nominating Committee shall consist of those members of the Board of Directors serving in the second year of their term, as well as the President. The responsibility of the Nominating Committee shall be to identify those men they believe would an asset to and willing to serve on the Board of Directors. The Nominating Committee may nominate current Board members to fill the positions. The Nominating Committee may solicit the membership for candidates.
HANDICAP COMMITTEE - The Handicap Committee shall be responsible to the Board of Directors on all aspects of handicapping. The committee will be prepared at all times to monitor and audit all handicaps. It will make recommendations to the Board whenever an individual's handicap should be adjusted from what the computer or printed list reflects.
RULES AND REGULATIONS COMMITTEE - The Rules and Regulations Committee shall be responsible to the Board of Directors on all aspects of the Rules and Regulations of the Association. The committee will evaluate and respond to complaints regarding rules, violations, and etiquette. The committee will recommend revisions, additions and deletions, to the current rules and regulations, as it deems appropriate. It will make available to all Association members a list of the Rules and Regulations of the Quail Creek Men's Golf Association as well as the Rules of Golf.
MEMBERSHIP COMMITTEE - The goal and purpose of the Membership Committee will be to increase the membership and participation in the Quail Creek Men's Golf Association and its events.
PROMOTIONAL COMMITTEE - The purpose of the Promotional Committee shall be to promote all Quail Creek Men's Golf Association events to members of the association and to encourage non-members to join the association. The committee shall use electronic, print and other methods as are deemed necessary and useful, the committee may from time to time also use telephone contact as a way to increase participation in the events and the association.
FINANCE COMMITTEE - The purpose of the Finance Committee shall be to work with the various committee chairs on budget planning as well as to determine various ways and means for the Association to raise the necessary funds to operate the Association. The Finance Committee shall be responsible for making certain that the Association collects all monies due and that the Associations bills are paid in a timely manner.
SPECIAL COMMITTEE - The President may when needed appoint a special committee to work on "other" projects when and if needed.
SUB-COMMITTEES - The President or chairmen of the various committees may appoint sub-committees when necessary.
ARTICLE X
Amendments
These Bylaws/Articles of organization may be amended by a 2/3 majority of the members of the Board present at the annual meeting or at another Board of Directors meeting. A quorum of at least 2/3 of the Board shall be required at any meeting at which an amendment of the Bylaws/Articles of organization is put to a vote. Any proposed amendment must be submitted to the Secretary at least 30 days prior to the meeting and the Secretary shall forward any such proposed amendment to the members of the board at least 20 days prior to the meeting,
The Rules and Regulations of the Association may be changed by the Board of Directors at any time, with a 2/3 majority of the members present, provided that a quorum of at least 2/3 of the Board is attained.
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